Terms ofusage.

The terms used in these Terms of Service shall have the following meanings:

1. Administrator — MEDCONGRESS GROUP sp. z o.o., with its registered office at ul. Chmielna 2/31, 00-020 Warsaw, Poland, entered in the register of entrepreneurs of the National Court Register (KRS) under number KRS 0001237036, tax identification number (NIP) 5253087146, statistical number (REGON) 544567895, acting as the organizer of the Congress and the service provider within the meaning of the Act on the provision of services by electronic means, and as the controller of personal data within the meaning of the GDPR.
2. Website — the website operated by the Administrator at iccsh2027.org, together with all subpages, including /pl/.
3. User — a natural person with full legal capacity, a legal person, or an organizational unit without legal personality to which the law grants legal capacity, who uses the services provided by electronic means through the Website.
4. Consumer — a User who is a natural person performing a legal act with the Administrator that is not directly related to their business or professional activity, within the meaning of Article 22¹ of the Polish Civil Code.
5. Entrepreneur — a User conducting business or professional activity in their own name, performing a legal act directly related to that activity.
6. Entrepreneur with consumer rights — a natural person concluding a contract directly related to their business activity, where it is apparent from the content of that contract that it does not have a professional character for that person, resulting in particular from the subject of their business activity (Article 7aa and Article 38a of the Act on Consumer Rights).
7. Account — an individual set of resources and permissions assigned to the Account Holder within the Website, secured by a login (e-mail address) and password, enabling the use of the Website's services.
8. Account Holder — only a natural person with full legal capacity in whose name the Account is registered. An Account is always assigned to one identified natural person, may not be shared with third parties, and may not be held directly by a legal person or an organizational unit.
9. Contracting Party (Payer) — the User in whose name and on whose behalf the Contract is concluded and who is liable for payment; this may be either the natural person who is the Account Holder or a legal person or organizational unit as referred to in point 3, represented at the conclusion of the Contract by the Account Holder acting under appropriate authorization. The Contracting Party's details (including invoicing details) may differ from those of the Account Holder.
10. Registration — the service consisting of declaring participation in the Congress in one of the available forms (Participant, Presenter, Online Participant), together with the selection of a fee category and tariff and any Add-ons.
11. Ticket — the right to participate in the Congress to the selected extent, acquired by the User as a result of a successful Registration and the recording of payment; the Ticket relates to an event identified as to the day of performance (21–23 October 2027).
12. Abstract — a structured (IMRaD) submission of a scientific work made by the User through the Website for evaluation and possible presentation during the Congress, together with attachments and a list of authors.
13. Add-on — an optional additional service purchased together with Registration (Workshop, Gala Dinner, Gala Dinner Student, Accompanying Person).
14. Payment Operator — an entity providing payment services through which payments on the Website are processed, i.e. Stripe Payments Europe, Ltd. (Dublin, Ireland) and PayPro SA (operator of the Przelewy24 system).
15. Congress — the 1st International Interdisciplinary Congress "Cancer & Sexual Health" (ICCSH 2027), taking place in Szczecin on 21–23 October 2027: on 21 October 2027 at the Mieczysław Karłowicz Philharmonic in Szczecin, and on 22–23 October 2027 at Courtyard by Marriott Szczecin City. The current Congress programme specifies the venue applicable to each activity.
16. Privacy Policy — the document available at /privacy-policy describing the rules for processing personal data.
17. GDPR — Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
18. Contract — the contract for the provision of services by electronic means concluded between the Administrator and the User on the terms set out in these Terms, including the contract for participation in the Congress concluded as a result of Registration.

1. The service provider and organizer of the Congress is:

   MEDCONGRESS GROUP sp. z o.o.

   Registered office

   ul. Chmielna 2/31, 00-020 Warsaw, Poland

   KRS

   0001237036

   Registry court

   District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register

   NIP

   5253087146

   REGON

   544567895

   E-mail address: info@iccsh2027.org. Contact addresses for specific matters: registration and complaints — registration@iccsh2027.org, abstracts — abstracts@iccsh2027.org, sponsorship — sponsors@iccsh2027.org, general matters and personal data matters — info@iccsh2027.org.

2. The Administrator has not appointed a Data Protection Officer. Such appointment is not mandatory under Article 37 GDPR. All matters concerning the processing of personal data should be directed to info@iccsh2027.org.
3. The Administrator can be contacted by e-mail and by post to the registered office address.
4. These Terms are made available free of charge through the Website in a form that allows their content to be obtained, reproduced and recorded (downloaded and printed) at any time.
5. Use of the Website constitutes acceptance of these Terms. Before using paid services, the User is required to read these Terms and confirm their acceptance.
6. All prices shown on the Website are gross prices, stated in euro (EUR), Polish zloty (PLN) or US dollar (USD), unless expressly stated otherwise. Sponsorship and partnership packages are an exception: those prices are stated as net amounts, and VAT is added where applicable.

1. The following are required to use the Website and the services provided by electronic means:
   1. a terminal device (computer, tablet, smartphone) with access to the Internet;
   2. a current version of an Internet browser supporting HTML5 and CSS3, in particular one of: Google Chrome, Mozilla Firefox, Microsoft Edge, Apple Safari (the latest releases are recommended);
   3. JavaScript enabled;
   4. cookies enabled to the extent necessary for the operation of the Website (technical / necessary cookies);
   5. an active and properly configured e-mail account.
2. The Website does not use Google Analytics, Meta Pixel or other tracking/marketing cookies. The Website uses only cookies that are necessary for the proper provision of services.
3. The Administrator endeavours to keep the Website continuously available, but reserves the right to temporary technical interruptions resulting from maintenance, modernization or causes beyond the Administrator's control.
4. The Administrator informs that the use of services provided by electronic means involves the typical risks associated with the transmission of data over the Internet (including the risk of data interception and malware). To minimize these risks, it is recommended to use up-to-date antivirus software and not to disclose login credentials to third parties.

1. The Administrator provides the following services by electronic means through the Website:
   1. creation and maintenance of a User Account;
   2. Registration for the Congress in the forms: Participant, Presenter and Online Participant;
   3. submission of an Abstract together with an attachment;
   4. provision and handling of a contact form and a sponsorship inquiry form;
   5. issuing and providing VAT invoices in electronic form (subject to the conditions of §8);
   6. sending transactional messages related to the performance of the above services (including account confirmation, registration confirmation, decisions concerning the Abstract, payment confirmation, automatic replies to inquiries). These messages do not constitute commercial information within the meaning of the Act on the provision of services by electronic means. The Administrator does not operate a newsletter or send marketing communications.
2. The service of creating and maintaining an Account, using the contact form and the sponsorship inquiry form is free of charge. The service of Registration for the Congress and the purchase of Add-ons is payable on the terms set out in §6 and §8.
3. The contract for the provision of free services is concluded for an indefinite period and terminates upon deletion of the Account or upon the User ceasing to use the given service.

1. Creating an Account is voluntary and free of charge. An Account may be required to register for the Congress or to submit an Abstract.
2. Only a natural person with full legal capacity (the Account Holder) may create an Account. The Account Holder may act in their own name or — under appropriate authorization — in the name and on behalf of a represented Contracting Party (Payer), which may also be a legal person or an organizational unit. A legal person or organizational unit cannot be an Account Holder; it is the Contracting Party represented by the Account Holder.
3. To create an Account, the Account Holder provides an e-mail address and sets a password, and accepts these Terms and reviews the Privacy Policy.
4. After completing the registration form, the Administrator sends a message containing an activation link to the e-mail address provided (an account-confirmation e-mail). The contract for maintaining the Account is concluded when the User confirms the e-mail address by clicking the activation link.
5. The Administrator does not store the password in plain text or in reversibly encrypted form. Only a salted, one-way cryptographic hash of the password is stored, generated using a currently recommended algorithm confirmed in the Administrator's technical documentation.
6. The User is obliged to keep the Account password confidential and not to disclose it to third parties. The User is responsible for the consequences of disclosing login credentials to unauthorized persons. If the User suspects that their login credentials have been disclosed to unauthorized persons, the User should immediately change the password or contact the Administrator.
7. The User is obliged to provide true, current and complete data and to keep it up to date.
8. The User may, at any time and without giving any reason, resign from the Account using the delete function in the Account panel, or by sending a request for its deletion to info@iccsh2027.org. Deletion of the Account is equivalent to termination of the contract for maintaining the Account. An Account left inactive for a defined period may also be deleted automatically, after advance notice — see the Account Terms §6.
9. Deletion of the Account does not affect the validity and performance of contracts for participation in the Congress already concluded, nor the Administrator's obligations under the law (in particular the obligation to retain invoices and accounting data). The rules and periods for retaining data after deletion of the Account are set out in the Privacy Policy.
10. The Administrator may terminate the contract for maintaining the Account upon 14 days' notice (or suspend the Account) in the event of a gross breach by the User of these Terms, the provision of unlawful content, or use of the Website in a manner that disrupts its operation, after a prior unsuccessful request to cease the violations.

1. Registration enables the acquisition of a Ticket entitling the holder to participate in the Congress in one of the forms: Participant, Presenter or Online Participant.
2. As part of Registration, the User provides the data necessary to perform the contract, in particular: title, first name, last name, e-mail address, telephone, country, institution, specialization, participant type, dietary requirements, additional comments, the selected fee category and tariff, the selected Add-ons and — if an invoice is requested — invoice details (company, street, city, postal code, country, tax ID).

Fee categories

Physician

Physician / specialist holding the right to practise the profession

Resident

Physician in training / resident (based on appropriate status)

Industry

Medical or pharmaceutical industry representative (Industry) — a person participating in the Congress in connection with employment, a function or an engagement performed for a pharmaceutical, medical-device, diagnostics, biotechnology company or another commercial supplier of healthcare products or services. The Administrator may require a document confirming this status.

Tariffs

Early Bird

Early Bird — until 31 July 2027

Regular

Regular — until 30 September 2027

Late

Late — from 1 October 2027

The applicable tariff is determined by the moment of Registration — completing and submitting the form together with the selected fee — provided the corresponding payment is recorded by the Payment Operator within the period required for that tariff (see item 9 below).

Add-ons

Workshop

Workshop — Participation in workshops

Gala Dinner

Gala Dinner — Participation in the gala dinner

Gala Dinner Student

Gala Dinner Student — Participation in the gala dinner at the student price; proof of student status must be presented at registration 【DECYZJA: D-10 — required proof and submission method not yet defined】

Accompanying Person

Accompanying Person — Participation of an accompanying person, in two options: dinner and opening ceremony only (without access to the lecture space), or full access to the lecture space (without a certificate of participation)

6. Prices and currency. All prices for Registration and Add-ons are stated separately in euro (EUR), Polish zloty (PLN) and US dollar (USD), and are gross prices. The User selects the currency during Registration and pays the amount stated in the selected currency; the prices in each currency are set independently and are not a conversion of one another. If the User pays with a payment instrument denominated in a different currency, any conversion is performed by the User's bank or the issuer of the payment instrument at its own rate; the Administrator does not set that rate and is not responsible for the resulting exchange-rate differences.
7. Contract conclusion procedure. Completing and submitting the Registration form together with the selection of a fee constitutes the User's offer to conclude a contract for participation in the Congress. After submitting the form, the User receives a registration-received message confirming acceptance of the submission for processing and is redirected to payment.
8. Moment of conclusion of the contract. The contract for participation in the Congress (acquisition of the Ticket) is concluded at the moment the payment is recorded by the Payment Operator. At that moment the User receives a payment-confirmed message confirming the conclusion of the contract and the acquisition of the Ticket.
9. No payment. If payment is not recorded within the period required by the selected tariff or within the period indicated in the payment process, the contract is not concluded and the submission may be cancelled. The price applicable to a given tariff may change after the expiry of the tariff's validity period.
10. Cancellation and refunds. Voluntary cancellation by the User, delegate substitution, and the rules for changing the date, format or cancellation of the Congress by the Administrator (including refund of the fee) are governed by §12 below and by the Cancellation & Refund Policy.

1. The User may submit an Abstract through a dedicated form on the Website. Submission of an Abstract is free of charge; however, presentation during the Congress may require a valid Ticket in accordance with the information published on the Website.

Technical requirements for submission

Abstract content — fields entered in the form following the IMRaD structure: title (concise, descriptive, no fixed character limit), abstract body (up to 300 words), Introduction (up to 800 words), Material and Methods / Results / Discussion (up to 1000 words each), Limitations (up to 400 words, optional), References (up to 8000 characters, optional), keywords (up to 3), as well as theme, comments, sessionType, and presentation language (the language indicated by the submitter; the Congress language is English)

Attachments — up to 5 files per abstract in PDF, PNG, JPEG, or TIFF format (optional caption)

Maximum attachment size — up to 5 MB per file (max 5 files per abstract)

List of authors — for each author: academic title, first name, last name, affiliation, presenting-author flag, and e-mail (required for the presenting/corresponding author, optional for the rest)

Attachments are stored in the Cloudflare R2 service (see the Privacy Policy for provider and residency details).

3. Authorship declaration. By submitting an Abstract, the User declares that:
   1. the Abstract is the result of the authors' original work, does not infringe the rights of third parties, in particular copyrights, personal rights or trade secrets;
   2. the User holds the rights necessary to grant the licence referred to in paragraph 5;
   3. the User has the consent of all co-authors to submit the Abstract and to the terms set out in this paragraph, including the granting of the licence and the publication of the authors' data to the extent indicated below.
4. Submitter's responsibility. The User submitting the Abstract bears full responsibility for obtaining the consents of co-authors and for the truthfulness of the declarations referred to in paragraph 3. The Administrator is not liable for any infringement of third-party rights resulting from the content of the submitted Abstract.
5. Licence. Upon submission of the Abstract, the User (and, on the basis of the consents obtained, the other authors) grants the Administrator a non-exclusive, royalty-free, perpetual licence — without territorial limitation — to use the Abstract for the purpose of its evaluation, publication and indefinite retention in the book of abstracts, on the Congress website and in post-congress materials, on the following fields of exploitation: fixation and reproduction by printing and digital technology, entry into computer memory, public availability in such a way that anyone may access the Abstract at a place and time of their choosing (including over the Internet). Presentation recordings and other promotional material are licensed and retained separately (see the Abstract & Presentation Submission Terms §5 and §6); their retention period is for as long as the Organizer carries on congress activity, reviewed every 5 years, but no longer than until the person whose likeness or presentation was recorded withdraws their consent. Distinct from the perpetual publication itself, the source files and attachments underlying the submission are kept only for 1 month (30 days) after the end of the Congress, and where an Abstract is not accepted, the contact data of the submitter and co-authors is kept only for 1 month (30 days) after the end of the Congress. The licence is granted on the basis of and within the limits of Articles 41 and 50 of the Polish Act of 4 February 1994 on copyright and related rights. Moral rights, including the right to mark the Abstract with the authors' names, remain intact.
6. Ban on identifiable patient data. The Abstract and its attachments must not contain data enabling the direct or indirect identification of a patient, study participant, or any other third party. Before submitting the material, the User is required to remove identifiers, metadata, and image features that would allow identification. If full anonymisation is not possible, the material must not be sent through the Service without the Administrator's prior written consent and the establishment of a separate legal basis and safeguards.
7. Review process. Submitted Abstracts are subject to substantive evaluation carried out by the scientific committee or designated reviewers. The review decision may take one of the following forms:

   ACCEPTED_ORAL — Abstract accepted for oral presentation (abstract-accepted)

   ACCEPTED_POSTER — Abstract accepted for poster presentation (abstract-accepted-poster)

   REJECTED — Abstract rejected (abstract-rejected)

8. The User is informed of the outcome of the evaluation by e-mail to the address provided in the submission. Review decisions are of a substantive nature and are not subject to the complaint procedure referred to in §10.

1. Payments for Registration and Add-ons are made exclusively through the Payment Operators:
   1. Stripe Payments Europe, Ltd., with its registered office in Dublin (Ireland) — card payments and other methods supported by Stripe. The Operator's terms and privacy policy are available at: stripe.com/legal and stripe.com/privacy.
   2. PayPro SA, with its registered office at ul. Pastelowa 8, 60-198 Poznań, entered in the KRS under number 0000347935 — operator of the Przelewy24 system, a national payment institution supervised by the Polish Financial Supervision Authority (KNF). The Operator's terms and information obligation are available at: przelewy24.pl/regulamin and przelewy24.pl/obowiazek-informacyjny.
2. By making a payment, the User accepts the terms of the relevant Payment Operator. Payment processing is subject to the terms of the given Operator.
3. Strong Customer Authentication (SCA / 3DS2). Payment transactions may require Strong Customer Authentication using the 3-D Secure 2 (3DS2) mechanism, in accordance with the PSD2 Directive (Directive (EU) 2015/2366 of the European Parliament and of the Council) and Commission Delegated Regulation (EU) 2018/389. Authentication is performed by the Payment Operator and the issuer of the User's payment instrument.
4. Payment card data. The Administrator does not store payment card data or other data authenticating payment instruments. Such data is processed exclusively by the Payment Operators, who comply with the PCI DSS security standard. The Administrator receives from the Operator only information on the status and result of the transaction.
5. VAT invoice. At the User's request (selecting the "needsInvoice" option and providing invoice details), the Administrator issues a VAT invoice in accordance with the Polish Act of 11 March 2004 on the tax on goods and services (VAT). The invoice is issued and made available in electronic form. Acceptance of the use of invoices in electronic form is given on the basis of the User's consent expressed during Registration (Article 106n of the VAT Act). The User is responsible for the correctness and completeness of the invoice details provided.
6. Payment basis and currency. The payment is made in the amount resulting from the selected category, tariff and Add-ons, in the currency selected by the User, in accordance with §6. The prices in each currency are set independently and are not a conversion of one another (§6 para. 6); the Administrator does not apply any exchange rate of its own.

1. Who has it. Under Article 27 of the Act of 30 May 2014 on Consumer Rights, a Consumer and an Entrepreneur with consumer rights (Article 38a of that Act) may withdraw from a distance contract within 14 days, without giving a reason and without incurring costs, subject to paragraph 5. A User who concludes the contract directly in connection with their business or professional activity, and for whom the contract has a professional character, has no such right — only the contractual cancellation thresholds in the Cancellation Policy apply to them.
2. The Administrator's position on Article 38(12). The Administrator does not rely on the exception in Article 38(12) of the Act on Consumer Rights. Participation in the Congress is a scientific, educational and training service, not a service connected with leisure or with an entertainment, sporting or cultural event within the meaning of that provision. The Administrator therefore treats the right of withdrawal as applicable and does not make the sale conditional on waiving it — such a waiver would in any event be ineffective (Article 7 of the Act on Consumer Rights).
3. Running of the period. The 14-day period runs from the day the contract is concluded (Article 28(2) of the Act on Consumer Rights), that is, from the day the Administrator confirms acceptance of the Registration.
4. How to exercise it. It is sufficient to send the withdrawal declaration before the deadline expires to registration@iccsh2027.org, or in writing to the Administrator's registered office. The model form set out in Annex 2 to the Act on Consumer Rights may be used; its use is not mandatory. The Administrator confirms receipt of the declaration without undue delay.
5. Effects of withdrawal. The Administrator returns all payments received without undue delay and no later than 14 days from receipt of the declaration, using the same means of payment (Article 32(1) of the Act on Consumer Rights). On a statutory withdrawal the Administrator deducts no cancellation charge, administration fee or Payment Operator fee; the different rules in §8 of the Cancellation Policy apply solely to contractual cancellation and have no application here.
6. Beginning performance before the withdrawal period expires. Where a Registration is made less than 14 days before the first day of the Congress, the Administrator obtains from the Consumer, before accepting payment, an express request that performance begin before the withdrawal period expires, together with an acknowledgement that the right of withdrawal will lapse once the service has been fully performed (Articles 15(3), 21(2) and 38(1) of the Act on Consumer Rights). The request is made by ticking a separate, non-pre-ticked checkbox. Absent such a request, the Consumer retains the full right of withdrawal and the Administrator begins performance only after the period has expired.
7. Withdrawal after partial performance. Where the Consumer has made the request referred to in paragraph 6 and withdraws before the service has been fully performed, they must pay for the performance rendered up to the moment of withdrawal, in an amount proportionate to the extent of that performance, having regard to the agreed price (Article 35 of the Act on Consumer Rights).
8. Evidential record. The declarations and requests referred to in paragraphs 4 and 6 are recorded by the Administrator together with a timestamp and the identifier of the document version on the basis of which they were made.
9. Relationship to the Cancellation Policy. The contractual cancellation thresholds apply outside the scope of the statutory right of withdrawal and do not limit it. Where both a statutory withdrawal and a contractual cancellation are available, the solution more favourable to the person entitled applies.
10. The above does not deprive the User of remedies for non-performance or improper performance of the contract, or of the rights connected with cancellation or a material change of the Congress under §12.
11. For services other than the Ticket (for example the free Account services), the relevant provisions of the Act on Consumer Rights apply.

1. The User has the right to lodge a complaint regarding the services provided by the Administrator by electronic means and the performance of the contract for participation in the Congress.
2. Complaints should be directed to the e-mail address registration@iccsh2027.org or in writing to the Administrator's registered office address.
3. A complaint should contain at least: data enabling identification of the User and the matter (e.g. e-mail address, Registration number), a description of the circumstances forming the basis of the complaint, and the User's request.
4. The Administrator examines the complaint and provides a response within 14 days of its receipt, to the e-mail address from which the complaint was sent or by another means indicated by the User.
5. Failure to respond to a complaint within 14 days is equivalent to acknowledging the complaint in accordance with the User's request (Article 7a of the Act on Consumer Rights).

1. The Consumer has the possibility of using out-of-court methods of handling complaints and pursuing claims, in accordance with the Polish Act of 23 September 2016 on out-of-court resolution of consumer disputes. In particular, the Consumer may:
   1. apply to a permanent amicable consumer court for resolution of a dispute arising from the concluded contract;
   2. apply to the Provincial Inspector of the Trade Inspection (Wojewódzki Inspektor Inspekcji Handlowej) to initiate proceedings for the out-of-court resolution of a consumer dispute;
   3. use the free assistance of a district (municipal) consumer ombudsman or a social organization whose statutory tasks include consumer protection.
2. The European Commission's online ODR (Online Dispute Resolution) platform ceased operating on 20 July 2025 and is no longer available. Out-of-court resolution of consumer disputes remains possible through the routes listed in paragraph 2 above, and via the Office of Competition and Consumer Protection (UOKiK).
3. Detailed information on out-of-court methods of handling complaints and pursuing claims is available at the offices and on the websites of the competent institutions, including the Office of Competition and Consumer Protection (UOKiK): uokik.gov.pl.
4. The use of out-of-court methods of handling complaints and pursuing claims is voluntary.

1. The Administrator undertakes to provide services with due diligence. The Administrator is not liable for non-performance or improper performance of services to the extent resulting from:
   1. force majeure, understood as an external event that is impossible to foresee and prevent, in particular natural disasters, epidemics and pandemics, decisions of public authorities, states of emergency, acts of war, acts of terror, strikes, failures of power or telecommunications infrastructure;
   2. malfunction of equipment or software on the User's side;
   3. the User providing incorrect or incomplete data;
   4. actions of third parties beyond the Administrator's control, including Payment Operators and infrastructure providers.
2. In the event of cancellation of the Congress or a material change to its date or format for reasons attributable to the Administrator, the Administrator will inform Users by electronic means and present the rights available to them, including — in justified cases — a refund of the fee paid, on the terms set out in the Cancellation & Refund Policy. This provision does not limit the Consumer's rights under the law.
3. The Administrator's liability towards a User who is not a Consumer (B2B) for non-performance or improper performance of the contract is limited to the amount of the fee paid by that User for the given Registration. This limitation does not apply to damage caused intentionally or to cases where limitation of liability is impermissible under mandatory provisions of law. This limitation does not apply to Consumers or to Entrepreneurs with consumer rights.
4. The User is liable for the content transmitted or published through the Website (including the content of Abstracts) and undertakes not to provide unlawful content.

1. The controller of Users' personal data is MEDCONGRESS GROUP sp. z o.o. (details in §2).
2. Personal data is processed for purposes necessary to provide services by electronic means, to perform the contract for participation in the Congress, to handle Abstracts, to deal with complaints and to fulfil the legal obligations incumbent on the Administrator (including accounting and tax obligations), on the basis of Article 6(1)(b), (c) and (f) GDPR.
3. The Administrator uses infrastructure and IT service providers, some of which are established or have personnel outside the European Economic Area (EEA) — notably Resend (United States), which delivers transactional e-mail under its EU–US Data Privacy Framework certification and Standard Contractual Clauses (Article 46 GDPR); Cloudflare Turnstile — used for anti-bot verification on the account sign-up form — which may process limited technical data (including IP address) on Cloudflare's global network under the same safeguards; and Zoho Corporation B.V. (Netherlands, EU data centre), whose support personnel may access mailbox data from outside the EEA, including India. Any such transfer rests on the appropriate mechanism under Chapter V GDPR.
4. Detailed information on the processing of personal data, including legal bases, retention periods, categories of recipients and the rights of data subjects, is set out in the Privacy Policy and in the information clause available at /data-processing.

1. The Administrator reserves the right to amend these Terms for important reasons, in particular: changes in the law, changes in the scope or manner of providing services, changes of Payment Operators or infrastructure providers, security considerations, or the need to correct obvious errors. The Administrator informs of an amendment to the Terms:
   1. Users who have an Account — by an e-mail message sent to the address assigned to the Account, at least 14 days in advance of the amendment taking effect;
   2. Users who do not have an Account — by publishing the amended Terms on the Website at least 14 days in advance.
2. A User who has an Account and does not accept the amended Terms may terminate the contract for maintaining the Account before the amendment takes effect, by deleting the Account or submitting an appropriate statement.
3. Contracts for participation in the Congress concluded before the amendment to the Terms takes effect are governed by the provisions of the Terms in force on the date of conclusion of the contract.

1. In matters not regulated by these Terms, the provisions of Polish law apply, in particular the Civil Code, the Act on the provision of services by electronic means, the Act on Consumer Rights and — with regard to personal data — the GDPR and the Act on the Protection of Personal Data.
2. The law applicable to contracts concluded on the basis of these Terms is Polish law. The choice of Polish law does not deprive the Consumer of the protection afforded to them by the mandatory provisions of the law of their country of habitual residence.
3. The court competent to resolve disputes: with a User who is not a Consumer (B2B) — is the court having local jurisdiction over the Administrator's registered office; with a Consumer (and an Entrepreneur with consumer rights) — is the court determined in accordance with the general provisions on local jurisdiction (Code of Civil Procedure).
4. If any provision of these Terms proves to be invalid or ineffective, this does not affect the validity of the remaining provisions.
5. These Terms have been drawn up in Polish and English versions. In the event of any discrepancy between the Polish and English versions of this document, the Polish version prevails.
6. This version of the Terms (acc_v2) applies from the day it is published on the Website. The version accepted by the User is recorded together with their declaration; earlier versions are made available on request at info@iccsh2027.org.

This version of the Terms (acc_v2) applies from the day it is published on the Website. The version accepted by the User is recorded together with their declaration; earlier versions are made available on request at info@iccsh2027.org.